DQid

Driver qualification files

Every document. One driver file.

Collect the documents your carrier needs, follow their review and share your DOT driver-qualification file by QR code.

Reviewing your team’s files?

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Submitting your documents?

14-day free trial. Starts when you create an account in the app.

Compliance manager in a cobalt shirt holding a closed folder beside a white pickup in a sunlit yardCarrier review
Mexican-American driver in a mustard work shirt holding his phone beside his parked green truck in daylightShare by QR code

01 / What goes in

Start with your carrier’s checklist.

Each required item has a place in the driver file. Open the item to see what to send and which details to provide.

  • License and medical documents

    Keep a commercial driver license and medical certificate against their checklist items.

  • Forms and reviews

    Complete the assigned form or provide the record requested by your carrier.

  • Dates and document versions

    Issue, submission and expiration dates stay with the document. A new submission creates a new version.

Application form

Assigned by carrier

Not submitted

Medical certificate

Expires in 28 days

Expiring soon

Commercial driver license

File 017 · Version 2

Compliant
Class
A
State
Texas
Expiration
In 12 months

02 / How review works

A submission starts a review.

The document and its details sit together. Under Review means the carrier still needs to verify the submission; it does not mean the document is Compliant.

  1. Medical certificate

    Not submitted

    Choose a method

    UploadScanForm

    One item, a clear state

    The checklist distinguishes a document waiting for review from an item that still needs a submission.

    Not submitted

  2. Driver

    Alex Morgan

    High

    Expiration

    In 12 months

    High

    Extraction helps the reviewer

    Extracted fields and confidence marks help the carrier compare values with the original document. Confidence is not approval.

    Under review

  3. Reviewed by a carrier admin

    Review recorded

    Compliant

    Correction needed? The driver sends a new version.

    The carrier verifies

    The carrier checks the document and records its review. A document can become Compliant or need a correction.

    Compliant

03 / Your next action

Send it. Review it. Keep it current.

The driver supplies the document. The carrier makes the review decision. Both can follow the item’s state in the file.

Driving record

Your carrier is waiting on this item

Not submitted
UploadScanFill form

Share the file by QR code or link

  • Driver

    Upload, scan or fill a form

    Open an assigned checklist item, choose a submission method and send it for review.

  • Carrier

    Compare and verify

    Review the document beside its metadata. Check the values before recording verification.

  • Both

    Correct and share

    If a correction is needed, follow the carrier’s request and send an updated version. Use the file’s QR code or link when sharing is needed; confirm the recipient and access scope first.

Anatomy of a file

Read the state. Know who acts next.

Select a checklist row to see what its status means, who handles the next step and what the carrier checks.

File 017 · Checklist

One driver, different document states. Select an item.

Confidence describes extraction. The carrier compares each value with the source before recording verification.

Male Mexican-American driver using his phone beside the open door of a parked truck in daylight

01Follow one document1 of 1

From your phone to carrier review.

Upload an existing file, scan a paper document or fill the assigned form in the app.

The carrier reviews the submission against the checklist item before recording it as Compliant.

What if a detail is wrong?

Follow the carrier’s correction request and submit an updated document. The new submission is a new version and returns to review.

Setup, limits and privacy

A file has boundaries, too.

Know what belongs in your checklist and who should have access before you begin.

  • Your carrier sets the checklist

    Checklist items vary by carrier. The file shown here is not a complete list of legal requirements.

  • Review remains a human decision

    A submitted document or a high-confidence extracted value does not establish compliance. The carrier must verify it.

  • Confirm access before sharing

    QR codes and links open driver-file information. Exact shared fields, recipient permissions, link expiration and revocation controls are awaiting confirmation. Ask your carrier before sharing personal documents.

Before you open your first file.

Is every carrier’s checklist the same?
No. Your carrier assigns its checklist. The document types shown on this page explain the workflow and are not a complete requirements list.
Does a scan make a document Compliant?
No. A submission goes Under Review. The carrier checks it before recording verification.
Who can see my shared file?
Sharing uses a QR code or link. Confirm the recipient, shared fields and access controls with your carrier; the exact permission scope is awaiting confirmation.
Can I correct a submission?
A new submission creates a new document version. Your carrier reviews the updated version against the checklist item.

Continue with the work around the file.

Put the next document in its place.

Start with the role you use to manage a driver file.