DQid

Expiration alerts

See what is due. Know who is reminded.

Recorded expiration dates on each driver file drive reminders to the driver and digest summaries to your carrier team.

Reviewing fleet digests?

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Getting renewal reminders?

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Compliance manager in a teal jacket with a coffee and a tablet standing in front of a white step vanFleet digest
Mexican-American driver glancing at a phone reminder mounted on the dash of a parked truckDriver reminder

01 / What starts the clock

Every expiration date lives on the file.

When a carrier records verification, the expiration date stays with that document version. Alerts compare today’s date with what is on file.

  • Checklist items with dates

    Medical certificates, licenses and other dated records carry expiration or renewal dates your carrier tracks.

  • One timeline per driver

    Each driver file rolls its own upcoming dates forward. Fleet views group those dates into reminder windows.

  • No guesswork on status

    Expiring and Expired states use the shared status labels. A reminder does not change compliance by itself.

Countdown track

  1. 90

    days

    12

    drivers

  2. 60

    days

    8

    drivers

  3. 30

    days

    5

    drivers

  4. 14

    days

    3

    drivers

Medical certificate

Alex Morgan · File 017

Expiring soon
Expiration
Dec 2026
Window
14 days
Next digest
8:00 am

02 / How reminders route

Dates become windows, then messages.

The system buckets upcoming dates, queues reminders for drivers and sends carrier digests for the same window.

  1. Expiration recorded

    Dec01Medical certificate2026-12-01

    90 daysWindow set

    60 daysWindow set

    30 daysWindow set

    Countdown windows

    Typical windows include 90, 60, 30 and 14 days before expiration. Exact thresholds are awaiting product confirmation.

  2. Reminder queued

    14-day windowTiming awaiting confirmation

    • Driver app
    • Carrier digest

    Driver reminder

    The driver app shows a renewal task and notification. Delivery channel and timing are awaiting confirmation.

  3. Digest sent

    Two-week summary

    • Alex Morgan · Medical certificate
    • Chris Nguyen · CDL renewal
    • Luis Ortega · Medical certificate

    Carrier digest

    Fleet admins receive a summary of items in that window so they can assign follow-up before dates pass.

03 / Who acts next

Remind the driver. Review with the carrier.

Drivers renew documents in the app. Carriers verify submissions and keep the file audit-ready.

Two-week digest

3 drivers · sent today

Expiring soon
  • Alex MorganMedical certificate
  • Chris NguyenCommercial driver license

  • Driver

    Open the renewal task

    The driver uploads, scans or fills the assigned form when a reminder arrives.

  • Carrier

    Open the digest

    Carrier admins review the window summary and prioritize drivers with the soonest dates.

  • Both

    Verify the new version

    A submitted renewal returns to Under Review until the carrier records verification.

The countdown strip

Pick a window. Read the digest.

Each marker shows what carriers see for that reminder window. Select a marker to inspect the digest copy.

Reminder windows

Select a marker to read the carrier digest for that countdown.

Fleet manager in a mustard polo reading a tablet beside a white box truck at a loading dock

01Fleet view and inbox1 of 1

Buckets on the timeline. Events in the feed.

The expiration timeline groups drivers by how soon dates arrive.

The notification feed collapses digests and surfaces items that need carrier action.

Do reminders guarantee delivery?

Reminders depend on recorded dates, configured windows and confirmed delivery channels. They help your team prepare; they do not replace carrier review.

Setup, limits and privacy

Alerts have boundaries, too.

Confirm reminder settings with your carrier before relying on them for audit preparation.

  • Windows are configurable

    Day thresholds, quiet hours and digest frequency are awaiting confirmation. The markers on this page illustrate the idea, not a legal schedule.

  • Reminders are not verification

    An Expiring label flags an upcoming date. The carrier still verifies each new submission.

  • Confirm who receives digests

    Digest recipients, channels and retention are awaiting confirmation. Limit access to fleet admins who should see driver-file summaries.

Before you turn alerts on.

Who gets the driver reminder?
Reminders go to the driver associated with the file item. Exact channels (push, email, in-app) are awaiting confirmation.
Who sees the carrier digest?
Fleet admins with access to driver files receive digest summaries for each window. Recipient rules are awaiting confirmation.
Does a reminder mean the file is Compliant?
No. Expiring means a recorded date is approaching. The document stays in its current status until the carrier verifies an update.
Can we change the day windows?
Carriers configure reminder windows during setup. The 90 / 60 / 30 / 14-day markers shown here are awaiting product confirmation.

Continue with audit readiness and fleet tools.

Stay ahead of the next expiration date.

Start with the role you use to manage reminders.